12 ways to make a recruiter love or loathe you

By Neil Patrick and Axel Kőster

I usually write this blog from the perspective of job seekers. And I often criticise employers and recruiters, but also give praise when I think it is merited. Sadly the former group is much larger than the latter.

So I was pleased recently to receive a very honest and heartfelt email from my good friend Axel Koster, the General Manager of the Manhattan Group, a major global recruitment firm based in Melbourne, Australia. In case you don’t know Axel, he is a specialist in recruiting employees for the global hotel industry. From chefs to general managers and CEOs and everything in between.

But Axel isn’t an average recruiter. For a start he has over 660,000 followers on Twitter. He’s taken the use of social media for recruitment to a level that no-one else has in his industry. This level of exposure places him in the top 10 most influential people online in Australia. That’s no mean feat considering there are at least two members of the Minogue family in that list too!

Axel Koster GM of the Manhattan Group

So today we are going to turn the lens around and look at things from a recruiter’s perspective. For job seekers, understanding how recruiters think and FEEL is critical to understanding why they do what they do. It’s called empathy. If you can empathise with someone rather than simply judge them, you are in a much better position to influence them.

And surely having influence over a recruiter is much better than simply resenting them if you don’t get the outcome you seek?

Of course no amount of empathy is suddenly going to turn you into a must hire candidate. No recruiter on earth is going to drop everything to ensure you get hired.

But when you read what follows from Axel, you’ll discover the amazing amount of nonsense, unprofessionalism, rudeness, lying, laziness and unreasonable expectations from job seekers which he experiences day in day out, 24/7.

And you will also discover how not to shoot yourself in the foot when dealing not just with Axel, but in my opinion ANY recruiter.

Simply by avoiding these obvious and sometimes not so obvious mistakes, you will ensure you get at least fair treatment by recruiters and possibly even get them to come a little more onto your side…

Remember empathy begets empathy!

And if nothing else, Axel’s comments will reveal the truly crazy expectations that some jobseekers have.

Here’s what Axel has to say:



I’ve thought long and hard about expressing my views about recruitment, candidate search and follow through and so here it is at last…note that I speak purely for myself & not the industry as a whole.

I feel terrible some days (and I do really mean that) because I just do not get the time to respond to all mails and messages sent to me via direct mail, Skype, SMS, LinkedIn, Twitter , phone and Message bank to name just a few.

Believe it or not, I'm on the job seven days a week, working long hours and always with my phone next to me. So even over dinner, or using public transport or relaxing at home or any other location, I spend my time reading messages and answering as many as I can - time is unfortunately a commodity in itself and I simply just don't have enough.

A few years ago, we established some custom built recruitment programs for our clients and in general we work mostly on retainers. Moreover, our clients actually pay us up front - and in full. We are often trusted with the most attractive jobs on the market and we enjoy a close relationship with many senior managers. These people are not just our clients but often they become our applicants as well. It is not unusual for other recruiters to ask us to share their candidates; however we never do.

9 out of 10 times we receive a clear profile of the candidate requirements. This usually consists of regional experience, a specific skill set, preferred nationalities, time lines and employer names and sometimes sex and age. In Australia, it would of course be illegal discrimination to reject applicants on age or gender etc., but many other countries have different laws, preferences and practices.

But let's face it, only one person can secure the position. Only one individual will be appointed; so from let's say 100 applicants (sometimes many more), 99 will be disappointed. The very best applicants make it quite clear why they should get the position. They explain to us WHY they are the IDEAL candidate.

Our shortlist usually incorporates a maximum of 3 people, sometimes more. If they are all turned down by our clients, then we try our utmost to find out the reasons why, so we can communicate this back to the applicant. You can be assured if we introduce you to our client, that you are matching the client’s profile. And yes we argue (we call it a discussion!) with our clients too. I do understand and respect that careers are vital for families and lives and I will go the extra mile to assist you on your journey. Many candidates of mine have over the years stayed in close contact and have become friends.

I have no time for nonsense and those people who know me understand that I hold honesty and integrity very close to my heart as this is how I was brought up.

Here are the top twelve things that candidates do which antagonize, dismay, alienate, annoy and frustrate me. Some are obvious, but I am sure some will astonish you that they happen at all!

 
1. I am not your servant: Someone sends me an invite on LinkedIn and as soon as we have connected, I receive a message – “I need a job!” (every new LinkedIn connection of mine receives a response mail very clearly stating how to approach us, even my email address is stated, and where to find open positions – do not tell me to ‘check your profile’! 

 
2. I am not responsible for your life: Don't write me letters telling me that your future or your life is in my hands as I do not own you; it’s ridiculous. It is time for many to take responsibility for their own career and choices and stop blaming others for their misfortune.

3. I am not here to do your work for you: Asking us to check your profile as you don’t have the time to apply correctly ...(I match suitable candidates for positions who are actually applying). 

4. Don’t expect me to put you forward without a resume: Applying back to me through my regular alerts but not being able to attach a resume (I clearly state on my mail that I'm working out of the office and therefore need a resume with all applications). 

5. I execute my clients’ wishes, not yours: Some people DEMAND to be forwarded to a client! (Actually you are not paying me....it is the client who pays me to find the right candidate.) 

6. Do not hide behind alleged confidentiality: Sending resumes where the last position is confidential or a cover letter masking gaps or whatever by claiming your work was confidential...if your work is confidential then please just don't apply - if you work for the CIA, better stay there. Believe me I have better things to do than to tell the world that you are looking for a new job. 

7. I am not able to provide everyone with free coaching: I do many sessions offering free advice, correct resume set up, career mentoring, etc. for people I have met but please don't demand this service from me, especially if I have never even spoken to you before! 

8. Don’t expect me to provide you with my clients’ contact information: I will never provide my clients’ and connections’ names, email addresses or telephone numbers as I work with complete confidentiality in all my placements. 

 
9. Don’t think you can jump the queue: Asking me just to set up an interview with company A or B and ‘you will do the rest’...(it never works this way and just shows me your arrogance and naivety).

10. Don’t lie: Don’t mail false resumes or place false profiles on LinkedIn ...(missing jobs, incorrect employer names, time frames wrong or false titles)...remember, if this happens I will never deal with you again and thanks to our comprehensive database you will definitely be red flagged...like the “owner representative” in Cambodia or the “general manager” in the Maldives. The list goes on...caught and never forgotten. 

11. Treat me as you would wish to be treated: Writing a personal letter to me and you can't even get my name right or you address me as Dear HR manager or Accor , or Interconti etc ...(And you are supposed to be so proud of your attention to detail?!!!) 

12. Don’t try to bribe me: Offering me money or other inducements if I manage to place you…(Once again, we charge our clients and NOT our applicants).

I hope the suggestions above are helpful. I know that in today’s jobs market, it can be hard to find the right job at the right time. But if you understand me and my life, then you will also understand how the system works and how not to sabotage your own endeavours to find a job. We may not like the ‘rules’, but the system works the way it does and none of us can change that. Trying to cheat or trick the system is a surefire way to lose.

To try and be as helpful as I can, I have set up several online resources designed to help jobseekers in the hotel industry find their next job more easily. If that’s you, you’ll be welcome to join and engage with us on our two LinkedIn Groups:

Upcoming Hoteliers & Careers Group http://ow.ly/4nlEm4 (designed for all levels in hospitality)

Hoteliers & Careers Network http://ow.ly/4mPZB7 (Department Head onward including owners, CEO's, VP's etc)

Recruiters need you…but do you need them?

By Neil Patrick

Over the last few days I have been spending a lot of time talking to recruiters about their businesses.

And I discovered things about them which are not typically well understood by job seekers.

Since they hold the keys to many job opportunities, I think it’s worth knowing a little about the different types of recruitment firms and how they function. If we feel they have not served our interests well, it’s not because they are wicked or unprofessional people (even if you have had some unhappy experiences), it’s because they are distinctly different types of businesses.

And of course because we are not their clients, we are their voluntary raw material.

Their business model determines how they behave with candidates

Different businesses function in different ways. So if you know what type of recruiter you are dealing with, you’ll be much better placed to understand what to expect and whether you should invest a lot or a little of your time in dealing with them.

How do you know what type of recruiter you are dealing with? If you ask them and they tell you, ‘I’m a head-hunter’, or ‘I’m a contingency recruiter’, what’s the difference?

And most importantly, what is the likelihood of each one actually landing you a job?

Here’s my five minute briefing which I hope will answer these key questions.

Placement agencies that charge you a fee

These agencies collect a fee from you, in exchange for arranging the entire placement process with potential employers. They typically handle lower-level jobs.

Many people have been burned by these types of agencies sometimes losing thousands of pounds. These types of companies prey on desperate job-seekers who have little or no other information at their disposal.

Any recruiter that asks you for any fee means that you should treat them with the utmost caution. Better still run a mile in the opposite direction!

Contingency based agencies

Contingency based agencies are also known as employment agencies and commonly recruit for administrative level jobs.

They seek suitable candidates by matching your qualifications and skills with their client’s requirements. If the criteria match, an interview is conducted followed by a background check and the taking up of references.

Some employment agencies charge a flat fee to the client company, while others take a percentage of the candidate’s first year’s salary. In most cases, the candidate serves a probationary period and the agency is only paid once you’ve successfully served your probationary period.

Now the bad news. Contingency based agencies are usually competing with others to place their candidate. And thus it often ends up as a numbers game. Their view is that putting as many candidates forward as they can gives them best chance of success.

Contingency agencies are also dealing with the lower end of the salary scale. So their fees are also much smaller than firms dealing with executive and managerial roles. For a candidate, this means you cannot expect much if any support from the agency and that you will likely be one of many candidates they find and put forward.

So what are the numbers? A contingency recruiter will typically take a fee of 15-20% of the first year’s salary.

If a contingency recruiter contacts you, what are the odds of you getting hired? 1 in 10 was the figure quoted to me. Sometimes it can be as low as 1 in 25. And if multiple agencies are involved, the figure may be even lower.

Retained search agencies

Retained agencies usually handle senior positions. These agencies are also known as executive search firms. The fee that a client company pays to a retained search agency is non-refundable and a part of it is typically paid in advance for carrying out the extensive searching needed. The remaining amount is paid once the client company hires an employee.

A retained search firm is a different proposition for the candidate. Typically, only 3-5 candidates will be put forward for interview with their client. And the agency will want to try and ensure that every single one is a good fit for their client. They also typically have a solus contract, so no other firms are involved. If you are approached by a retained agency, you should take it much more seriously than a contingency recruiter.

A retained search agency may well receive as much as 30% of the candidate’s annual salary as a fee. So for a £100,000 a year post, that’s £30,000. If you are dealing with a retained search agency, it’s not unreasonable for you to expect and receive some good support and help from them, assuming they consider you to be a good fit for the role.

If you are put forward for interview by a retained agency, then your odds are around 1 in 4 of getting hired.

Outsourcing

In the UK, James Caan (known for his Dragons' Den role on BBC television) was the first to develop Recruitment Process Outsourcing (RPO) in the 1990s and still offers global RPO solutions with his business partners Jon Bennett and Rachel McKenzie through his company, HB Retinue.

The popularity of RPO continues to grow as HR teams seek to spend more of their time on strategic activities rather than the fluctuating needs of their employer to find and hire new staff.

Outsourced recruitment specialists also suit small organizations without the facilities to recruit. Typically, a formal contract for services is negotiated with a specialist recruitment consultancy. Recruitment process outsourcing may involve strategic consulting for talent acquisition, sourcing for select departments or skills, or total outsourcing of the recruiting function.

The solo headhunter

These are similar to retained search agencies, but work on their own. From a candidate’s point of view, they have a great deal to offer. Although they do not have the resources of a larger firm, they work on a small number of assignments at one time.

They may arrange a meeting or a formal interview between their client and the candidate and will usually prepare the candidate for the interview and help negotiate the final deal.

A good solo headhunter will expect to place around one in three of their candidates.

Strategic talent acquisition

This may sound like a load of jargon, but it’s a distinct category of specialised recruitment. The way this works is that these people aim to secure a team with specific skills from a competitor. They thus set out to acquire a complete team that enhances the value of the business, whilst reducing that of their rival(s).

Such people are often an integral part of a firm’s management team and are found in specialist areas such as financial trading, sales and technology. If you're currently unemployed, it’s unlikely you’d be targeted, but if you work in a high performing business in these sectors it’s a distinct possibility.

The success rates are also correspondingly high…congratulations, you’re in demand, so you are in the driving seat!

Temp agencies

Sometimes temp agencies are also called staffing agencies. They hire candidates to fill temporary positions. This may be due to seasonal increases or an employee leaving the organization on a temporary basis e.g. for maternity leave. Usually, the client pays an hourly rate for the candidate it hires. The temp agency will pay the candidate’s wages, benefits etc. and add this fee to the bill they send the client each week or month.

Only a minority of candidates will be interested in short-term contracts. So if you are willing to take up such a post, you’ll likely have fewer competitors than for a permanent position. And there’s a hidden bonus too… many part time hires end up becoming full time employees, either in the same post or another which opens up whilst they are on contract.

Niche recruiting agencies

Specialized niche recruiters seek staff with a narrow specialty. Because of their focus, these firms can very often produce superior results due to their ability to channel all of their resources into networking for a very specific skill set. This specialization allows them to offer more jobs for their specific demographic, which in turn attracts more specialized candidates from that specific demographic. These firms invest resources and time in building large candidate databases.

Therefore, if you have a specialised skill, then building a relationship with a niche recruiter is an excellent long-term career investment. These niche firms tend to be much more inclined to develop ongoing relationships with their candidates as it is very common for the same candidates to be placed by the same firm many times throughout their careers.

So there you have it. A five minute explanation of the world of recruiters for job seekers. They are not all the same and for good reason – they all work to different business models, ranging from the exploitative through the high volume number crunchers to the super-specialised and professional.

I hope that this post helps you know the right questions to ask next time the phone rings and the voice on the other end, says , ‘Hello, I’m a recruiter...’